The September 2005 Monthly Town Board Meeting was called to order at 7:00 P.M. on Tuesday September 13, 2005 in the Town Hall by Chairman Mike Van Lanen. Present were Chairman Mike Van Lanen, Supervisors Cy Van Laanen, Ken Jacobs, Jason Horkman, Colleen Harris, Clerk Don Gibson, Treasurer Richard DeBauche and Planner Dave Cerny.

The Affidavit of Posting was reviewed by the Clerk. Motion by Jacobs, second by C. Van Laanen to accept the Affidavit. Vote: Aye-5, No-0. Carried.

August Town Board. Minutes were amended to include Cy Van Laanen as excused and not absent from the August meeting. Motion by Jacobs, second by M. Van Lanen to approve the minutes as amended. Vote: Aye-5, No-0. Carried.

August Plan Commission. Minutes read by Bill Roskams. Motion by M. Van Lanen, Second by Cy Van Laanen to accept and file the minutes as presented. Vote: Aye-5, No-0. Carried.

Motion by C. Van Laanen, second by M. Van Lanen to suspend the rules of order and allow public comment. Vote: Aye-5, No-0. Carried.

A. Randy Loberger expressed concerns about the amount of loose gravel on roads

recently constructed that could end up on peoples lawns.

B. Terry Valitchka reviewed the timeline for installation of culverts on his property.

C. Tom Depas asked if New Franken Fire Department has applied for FEMA grants.

Are the times for yard waste disposal displayed and can an ashtray by provided

on the outside of the town hall near the front door.

Motion by C. Van Laanen, second by Jacobs to return to the agenda. Vote: Aye-5, No-0. Carried.

A. Kurt Boulanger Certified Survey Map. Cerny explained that this is a 4 lot Certified Survey Map of 10 acres. It was recommended by the Plan Commission. It conforms to requirements of Town Ordinances. It requires designation of wetland and ESA areas. Discussion followed on the need to have wetlands delineated and the pile of ground spread. Motion by C. Van Laanen, second by Mike VanLanen to approve the CSM with the contingency that the pile of ground be leveled. Discussion followed on the definition of an ESA and criteria used by Plan Commission in making recommendation. Vote: Aye-5, No-0. Carried.

B. Order Adding Property to Scott Sanitary District #1. Property transferred from the City of Green Bay as part of the boundary agreement is in an area of the Scott Sanitary District #1. Request has been received and public hearing held on the request. The order adding property was reviewed. Motion by Jacobs, second by C. Van Laanen to approve the Order Adding Property to Scott Sanitary District #1. Vote: Aye-5, No-0. Carried.

C. Status of Repairs to Old Town Hall Money had been allocated in previous budgets for upkeep of the old Town Hall. M. Van Lanen will cut brush, Horkman to repair masonry. Mark Leistickow is the Chair of a committee to maintain the Hall.

D. Future of Town Hall Annex(Romuald Property) Discussion followed on the benefits/needs for the buildings and land. C. Van Laanen stated that the house can be used as an office. Jacobs stated that the land should be preserved for future town use but the buildings should be disposed of.. Cerny stated that there are advantages to keep the land, building has pros and cons. Harris stated that town should keep the land and sell the buildings. Horkman had no preference.

Motion by M. Van Lanen, second by Horkman to suspend the rules and allow public in put on this subject. Vote: Aye-5, No-0.

Terry Valitchka--Keep the property and rent the buildings.

Bill Roskams--Property is zoned Commercial and must be rented for that purpose.

L. Verheyden-- See lawyer and develop a triple net lease.

T. Depas--What are the conditions that would require development of the property?

Motion by M. Van Lanen, second by C. Van Lanen to return to the agenda. Vote: Aye-5, No-0.

Motion by Horkman, second by M. Van Lanen to retain the Romuald property and have Town Treasurer develop procedures for refinancing a loan. Vote Aye-4, No-1. Carried.

Motion by M. Van Lanen, Second by C. Van Laanen to evaluate leasing the building with a Triple Net lease. Vote: Aye-4, No-1. Carried.

Wisconsin Public Service has an agreement to use Town of Scott right of way for utility construct for an annual fee of $600.00. They also provide a map indicating all utility construction for gas and electricity. Century Tel provides the same type service for telephone. Motion by M. Van Lanen, second by C. Van Laanen to establish an annual fee for Century Tel of $600.00 for use of right of way for telephone and cable construction. Vote: Aye-5, No-0. Carried.

F. de La Bay Trails Condominium Plat Street Names and Numbers.

Resolution 2005-09-01 Establishment of Street Names and Numbers for de La Baye Trails Condominium Plat was reviewed. The resolution provides for the establishment of street name and house numbers in the Plat. Motion by Jacobs to approve the resolution. No second. Motion failed. Discussion followed on the procedures for approving condominium plats which do not involve local municipalities. Motion by Jacobs, second by M. Van Lanen to approve Resolution 2005-09-01 Establishment of Street Name and Numbers in de La Baye Trails Condominium Plat. This resolution does not include approval of the Condominium Plat. Vote: Aye 4, No-1. Abs.-1(Horkman). Carried.

G. Disaster Relief Coordinator.

Current Disaster Relief Coordinator is Fire Chief Leo Van Lieshout. M. Van Lanen read news article about grants to fire departments. Discussion followed about the dual role of Fire Chief and Disaster Relief Coordinator. L. Verheyden reviewed procedures and responsibilities for overall emergency management. Motion by M. Van Lanen, second by Horkman to appoint Larry Verheyden as the Disaster Relief and Emergency Coordinator. The position will be evaluated in three years. Vote: Aye-5-No-0. Carried.

H. Wisconsin Towns Association Delegates.

Convention will be in Stevens Point on October 16 thru October 19. Delegates are Cy Van Laanen, Ken Jacobs, Richard DeBauche and Lee Baenen.

I. Local Review of Condominium Instruments.

Discussion followed on the procedures where a Condominium Plat requires no review by local municipalities. It requires County review and Registration by the Register of Deeds. State Statute 703.115 indicates that the County may adopt an ordinance requiring review by a local municipality. Resolution 2005-09-03 Local Review of Condominiums was presented. Motion by M. Van Lanen, second by C. Van Laanen to adopt Resolution 2005-09-03 Local Review of Condominium Instruments. Vote:Aye-4, No-0, Abstain-1(Horkman). Carried.

J. Status of Road Construction/Maintenance.

Edgewater Beach Road reconstruction has been completed. Patching will be done on Bay Settlement Road and Lloyd Street and Contractors will be billed. Brush cutting and shouldering work is planned.

A. Hickory Nut Road. Further review of road width requirements is being done by Attorney and Dept. of Transportation to determine if roads of less than 49.5 feet are acceptable

B. Utility District for Water Supply. Public Service Commission has approved the formation of a Water Utility District for the Town of Scott. Scott Sanitary District #1 will continue to operate the current system until a public hearing is held and the District is formed. The Town Board will meet at 7:00 P.M. on September 27 to complete the details.

C. Road Ratings(PASER) and Speed Limit Review. The Town Board will meet at 2:30 P.M. on September 23 to tour the roads and complete the review.

` D. Terms of Joint Plan Commission Members. Terms of Mary Ullmer and Norman Strebel have expired. Appointments to be made at October 11, 2005 Town Board Meeting.

E. Sandpiper Road Cul-de-sac Storm Water Issue. Engineers will be contacted to determine cause and solution of storm water control problems.

F. Road Maintenance. Tree removal and street lights were discussed.

G. B. DeGroot Bay Settlement Road Culvert There is no long term standing water issue.

H. Bay Heights Violation on Use of Right of Way. Reports have been received that a property owner has filled in a ditch without obtaining a permit from the Town. Issue will be investigated.

Treasurer report indicated that the Balance on Hand is $166,145.34. This matched the amount reported by the Clerk. Receipts of $132,593.84 and disbursements of $123,847.54 were approved. Motion by Jacobs, second by Horkman to approve Clerk and Treasurer reports.

Sept. 19, 7:00 P.M. Joint meeting with Green Bay, Humboldt and Scott Town Board

Concerning Comprehensive Plan

Sept. 20, 7:00 P.M. Citizen's Advisory Committee

Sept. 21, 6:00 P.M. Joint Plan Commission (City Hall)

Sept 22, 7:00 P.M. Town of Scott Plan Commission

Sept 27, 7:00 P.M. Town Board work session on Utility District

Oct. 11, 7:00 P.M. October Monthly Meeting

Motion to adjourn by M. Van Lanen, second by Jacobs. Vote: Aye-5, No-0. Carried. Meeting adjourned at 9:24 P.M.

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Donald L. Gibson, Clerk