TOWN OF SCOTT

TOWN OF SCOTT, BROWN COUNTY, WISCONSIN

MINUTES OF MONTHLY TOWN BOARD MEETING (0623)

NOVEMBER 14, 2006. 7:00 p.m.

1. Call To Order

The November 2006 Monthly Town Board Meeting was called to order at 7:00 P.M. on Tuesday November 14, 2006 in the Town Hall at by Chairman Mike Van Lanen Present were Chairman Mike Van Lanen, Supervisors Cyril Van Laanen, Kenneth Jacobs, Colleen Harris, Thomas DePas, Clerk Don Gibson, Treasurer Richard DeBauche, Planner Dave Cerny and Constable Lee Baenen.

2. Affidavit of Posting.

The Affidavit of Posting was presented by the Clerk. It indicated that the Notice of Meeting was posted in four locations in the Town and all public notices were provided. Motion to accept and file the Affidavit of Posting by Jacobs, second by C. Van Laanen. Vote: Aye-5, No-0. Carried.

3. Review/Approve of Minutes of Prior Meetings.

Minutes of the October 2006 Monthly Town Board Meeting were read by the Clerk. The minutes were amended to read that a copy of the minutes of the Town Board and Plan Commission meetings are to be provided with the agenda and minutes would not be read at the meeting. Motion by Jacobs, second by C. Van Laanen to approve the minutes as amended. Vote Aye-5, No-0. Carried..

Minutes of the Plan Commission were read by Bill Roskams. A Hearing to gather input concerning the request to rezone property on Northeast corner of the intersection of Champion Road and SH57 will be held at 6:00 P.M. on December 12, 2006. Motion to approve the minutes as presented by M. Van Lanen, second by C. Van Laanen. Vote: Aye-5, No-0. Carried.

4. Public Comment

Town of Scott has no power in regard to the Drainage District #4. A petition by property owners or negotiations with the District are the only ways to be removed from the district.

Ken Hendrickson A majority of the people in the district need to be involved. Legal Counsel is also required

Roland Ducat Reported that the weeds in the ditch along Algoma Road have been cut. The flow of water thru the ditch will be monitored.

Ken Jacobs A truck has been parked near Holy Cross Church on Sunday mornings advertising a restaurant.

Motion by M. Van Lanen, second by C. Van Laanen to return to agenda. Vote Aye-5, No-0..

Carried.

5. Reports by Engineer, Clerk and Planner

Engineer Started potable water study. Reviewing Bay Settlement Road engineering.

Clerk Attended meeting with Northeast Wisconsin Storm Water Consortium concerning storm water management relating to ponds. and policies for their management. Information on proposed agreements will be available in 2 months.

Planner Old town hall has been critter proofed and bricks have been replaced. Tuck pointing will be completed at a later date. Soffit has been repaired. Terry Valitchka has volunteered to replace the shutters for the cost of the materials.

6. Items for Review or Action by the Town Board.

A. Final Plat Approval for Scottland Meadows Subdivision. Cerny explained the layout of the Subdivision. It includes 21 regular lots and 26 condominium lots. The Condominum Plat will be reviewed separately. It is being regarded as an outlot. Cerny summarized all of the conditions that the Plan Commission recommended be included in approval.(see attached.)Discussion followed on the ownership of open spaces by the Town of Scott. Motion by Jacobs, second by Harris to approve the Scottland Meadows Subdivision Plat with the conditions as itemized by the Plan Commission. Vote: Aye-5, No-0. Carried.

B. Kennel License–Judy Viens–Royal Scot. Judy Viens explained that they raise airdales. She has three dogs now and would like to keep a puppy from the last litter. She has no plans to expand beyond 4 dogs. Neighbors are in agreement. Motion by M. Van Lanen second by DePas to approve a Kennel License for Judy Viens at a cost of $40.00. Vote: Aye-5, No-0. Carried.

C. Brown County Contract for Winter Road Maintenance. The Brown County Highway Department has proposed a contract for the Town of Scott detailing Winter Road Maintenance operations and costs. They also request that the Town of Scott use Brown County Highway Department services for other maintenance items. Motion by Jacobs, second by Harris to approve the contract with Brown County Highway Department for winter road maintenance for 2007. Vote: Aye-5, No-0. Carried..

D. Finnel Landscape and Lawn Service Contract. A Propoasal for lawn care and parking lot maintenance was reviewed from Finnel Landscape and Lawn Service. A proposal to maintain lawns and parking lots for $3125.00 per year was reviewed. Discussion followed on procedures for cutting lawns, use of fertilized and maintenance of landscaping. Motion by DePas, second by M. Van Lanen to approve Finnel bid for snow removal and lawn maintenance. Vote: Aye-5, No-0. Carried. Discussion followed on the need for a Request for Proposals for next year.

E. Purchase of Land For Bay Settlement Road on NE Corner of Champeau and Bay Settlement. Proposal by Moss and Associates to purchase needed property for the rebuilding of Bay Settlement Road was reviewed. Motion by DePas, Second by Jacobs to purchase needed property for $3200.00. Vote: Aye-5, No-0. Carried.

F. Refund of Deposit for Use of Right-of-Way at 3326 Bay Heights Drive. A $300 deposit had been received from Reineck Builders to fill in ditch at 3326 Bay Heights Drive. Due to drainage concerns the request was not approved and the culvert has been removed. Motion by Jacobs, second by C. Van Laanen to refund $140.00 to Reineck Builders.Vote: Aye-5, No-0. Carried.

G. Special Charge for User Fees for Rubbish and Recycling. A fee of $75.00 per Residential Equivalent Unit was proposed to defray cost of rubbish and recycling collection and disposal. This would be a Special Charge on the Tax Bill. There are 1420 Residential Equivalent Single Family Units and 37 Multifamily Units. M. Van Lanen explained the costs relating to collection and the reason it is necessary to be a Special Charge because of levy limits. No Action Taken. Deferred to Town Budget Meeting.

H. Appointment of New Franken Fire Chief as Emergency Government Coordinator

Motion by M. Van Lanen, second by Jacobs to appoint Kevin Tielens as the Emergency Government Coordinator for the Town of Scott. Discussion followed on the need to train more people besides Chairman Mike Van Lanen and Clerk Don Gibson as Federal Emergence Managers. Vote: Aye-5, No-0. Carried.

I. Compensation to Fire Department for Repeated False Alarms. No Action taken. Deferred to the December 2006 meeting.

J. Surfacing of Public Right-of-Way in Royal Scot. Discussion followed on the need to control erosion on the pathway for public access in Royal Scot Golf Course. Paving the pathway is one option. The original plot will be reviewed to determine ownership and responsibilities. No Action.

K. Utility Commissioner’s Compensation. Correspondence has been received from the Utility District requesting an increase in the pay of the Commissioners from $125.00 to $150.00 per month. Motion by Jacobs, second by Depas to establish the pay for Utility District Commissioners at $150.00 per month. Vote: Aye-5, No-0. Carried.

L. Resolution 2006-12-01 Fund Transfers. Resolution presented by the Clerk detailing all transfers needed where budget allowances have been exceeded.. Net result is a $300.00 transfer from Undedicated Reserve. Motion by DePas, second by M. Van Lanen to approve Resolution 2006-12-01

Vote: Jacobs-Aye, Harris-Aye, DePas-Aye, C. Van Laanen-Aye, M. Van Lanen-Aye. Carried

M. County Rescue Contract County Rescue provided information concerning charges for ambulance service for 2007. Cost of service will increase by 2.5% to $9.20 per person times the population of 3438= $31,629.60 payable in two semi-annual payments. Motion by Jacobs, second by DePas to approve the County Rescue proposal. . Vote: Aye-5, No-0. Carried.

A. Budget Planning. Budget Hearing is November 16, 2006 to be followed by Town Budget Meeting.

B. Bayshore Sanitary District Referendum Election Results. The vote in favor of appointing commissioners was 132. The vote against appointing was 152. No action is to be taken.

C. Bay Settlement Road Maintenance. Sweeping has been done. Leaves are still falling and may require another sweeping. Discussion followed on gravel and fuel smell on Scott Tower Drive.

D. Dredging of Navigable Waterway on Esther Lane.. Options to maintain the waterway were reviewed.. Hand digging and use of machine are options that require different type permits.. Concerns were expressed about costs and liabilities of doing any dredging.

E. Bay Settlement Road Reconstruction. Utility poles may have to be moved at a cost to be determined. Mead and Hunt has some engineering points to be reviewed. Options for seeding vs. sodding were discussed.

F. Green Bay Water Supply. Connection to Green Bay Water Supply was made on October 26. No problems have been noted.

G. Church Road Repairs. Repairs will be made during the week of November 20.

H. Garbage Collection. Complaints have been received about the need to bag garbage. Conditions in contract will be reviewed.

Treasurer reported an on hand balance of $170,339.40. This is equal to the Clerk’s beginning balance. The Clerk reported receipts of $6,572.16 and disbursements of $91,819.41. Motion by Jacobs, second by C. Van Laanen toi approve the Treasurer and Clerk reports. Vote: Aye-5, No-0. Carried.

Next Town Board Meeting is December 12 at 7:00 P.M. Re-zoning hearing and Non-metallic Mining Ordinance amendment hearing at 6:00 and 6:30 on December 12. Plan Commission Meeting at 6:00 P.M. on December 19 and 21. Motion to adjourn by C. Van Laanen, second by M. Van Lanen. Carried. Meeting adjourned at 10:00 P.M.