TOWN OF SCOTT

TOWN OF SCOTT, BROWN COUNTY, WISCONSIN

MINUTES OF MONTHLY TOWN BOARD MEETING (0730)

NOVEMBER 13, 2007. 6:00p.m.

1. Call To Order.

The November 2007 Monthly Town Board Meeting was called to order at 6:00 P.M. on Tuesday November 13, 2007 in the Town Hall by Chairman Mike Van Lanen. Present were Chairman Mike Van Lanen, Supervisors Cyril Van Laanen, Kenneth Jacobs, Tom DePas. Clerk Don Gibson, Planner Dave Cerny, Engineer Scott Brosteau. Supervisor Colleen Harris arrived at 6:05 P.M.

2. Affidavit Of Posting

Clerk Gibson presented the Affidavit of Posting indicating that the agenda was posted on November 9, 2007 and revised on November 11, 2007 in the five customary posting locations. Motion by Jacobs, second by C. Van Laanen to approve and file the Affidavit of Posting. Vote: Aye-4, No-0. Carried.

3. Approval of Minutes

Minutes of the September 2007 and October 2007 Monthly Town Board Meetings were distributed to Town Board Members. DePas requested that the TRIP Fund amount should be $13,883.07 instead of $13,000.00. Motion by Jacobs, second by DePas to approve the minutes as amended. Vote: Aye-4, No-0. Carried.

Minutes of the October 30, 2007 Special Town Board Meeting were distributed. Motion by Jacobs, second by DePas to receive and file the minutes as presented. Vote:Aye-4, No-0. Carried.

4. Public Input

Motion by M. Van Lanen, second by C. Van Laanen to suspend the rules of order and allow for public input. Vote: Aye-5, No-0. Carried. (Harris arrived at 6:05.P.M.)

Ken Hendrickson. Requested information concerning the status of the new fire truck.

Motion by C. Van Laanen, second by M. Van Laanen to return to the agenda. Vote: Aye-5, No-0. Carried.

5. Announcements by Clerk, Engineer and Planned.

Clerk. 1. Open meeting law revisions on hand. Caution is required in responding to public input questions. 2. 2008 Dog License available. 3. Need to appoint poll workers for 2008 and 2009 in December 2007. 4. Blasting in Daanen and Janssen will be from November 15 thru December 2, 2007. 5. Veolia has provided notice that fuel surcharge, tipping and licensed fee increases will be charged to Town on rubbish collection bill. 6. Partial bill received from DOT for Bay Settlement Road. Total bill is $1,484,367.81. Federal grant is $1,100,000. Town portion to date is $384,367.81. Bill is not final. 7. Nomination papers are available and may be circulated after !2/01/07.

Engineer. 1. Utilities are being installed in Scottland Meadows. Paving will take place before Thanksgiving. Repairs need to be made on culvert at Sussex Road and Hackberry Court.

Planner. Three areas are being considered for development of recreational and educational areas.. 2. Chamber of Commerce has provided information on requested site for office. 3. FEECO is proposing some development plans.

6. Matters for Discussion and Action by the Town Board

A. Nicolet Drive Water Survey. Mel DePrey of the Water Utility reported that 52 surveys had been sent out. 41 have been returned. 51% in favor and 49% opposed. A summary of comments was presented to the Town Board. Numerous questions need to be analyzed with legal and engineering counsel. Final decision will be made in December The decision will be made by the Utility District. Discussion followed on responsibility of maintaining storm sewers. That is a responsibility of the Town.

B. Hickory Nut Road Status. Meeting held on October 30. Decision made to proceed with Mead and Hunt responsible for engineering. Construction planned for Spring 2008 and paving in fall of 2008.

C. Scottland Meadows Roads. Roads in Scotland Meadows Subdivision have not been paved as yet. They will be accepted when paved and then reported to the Wis. DOT. Motion by Jacobs, second by DePas to table this issue until the road is paved. Vote: Aye-5, No-0. Carried.

D. Debra Ann Drive Financial Agreement. Motion by DePas, second by Harris to approve the agreement for construction and paving of Debra Ann Drive contingent on receipt of a temporary easement and Letter of Credit. Vote: Aye-5, No-0. Carried.

E. Sex Offender Ordinance. Chairman has been contacted by the City of Green Bay Mayor’s office looking for sites for a sex offender halfway house and homeless shelter. No positive response from the Town of Scott. Need to review ordinances of City of Green Bay and Village of Hobart. at the next meeting.

F. Rubbish/Recycling Costs and Issues. Veolia has reported that fuel surcharge and increased licenses and tipping fees will cause an increase in costs. These increases are allowed in the contract. Weekly meetings are being held on pickup issues. New route maps have been developed. Pickup starts at 6:00 A.M.

G. Resolution to Add to Code of Ordinances-Citation and Zoning Ordinances.

Still awaiting legal opinion. Motion by Jacobs, second by M. Van Lanen to table until November 27, 2007 meeting. Vote: Aye-5, No-0. Carried..

H. Approval of Operator Licenses. Operator License applications for Lori Ann Barrette and Kerri Lynn Tuschel for Bayland Liquor were presented by the Clerk. Morion by Jacobs, second by C. Van Lanen to approve the applications and issue the licenses. Vote: aye-5, No-0. Carried.

I. Bertrand Lane Cul de Sac. Letter has been sent to Adam Bertrand with explanation of requirements to complete Bertrand Lane by Scott Brosteau. If no progress is made, the work will be completed by the Town and Special Assessment process will begin.

J. Agreement with G and J Joski concerning Right of Way for Bertrand Lane. Scott Brosteau presented the agreement with G and J. Joski for right of way on the north side of Bertrand Lane to access Town of Scott property. Motion by M. Van Lanen, second by Harris to approve the agreement. Vote: Aye-5, No-0. Carried.

K. Memo of Understanding with Northeast Wisconsin Storm Water Consortium. Grant is available for education and training on storm water management from the Dept. of Natural Resources. This memo allows for NEWSC to obtain the Grant. Motion by Jacobs, second by C. Van Laanen to approve the memo of understanding. Vote: Aye-5, No-0. Carried.

L. Budget Fund Adjustments. Clerk/Treasurer recommended the following fund transfers for the 2007 Budget:

Loan Bay Settlement Road +$200,000

Interest Income + $ 21,000

Clerk/Treasure Expense $15,000

Elections $600

Road Construction +$175,000

Storm Water -$19,000

Town Hall Maintenance +$3,100

Motion by DePas, second by M. Van Lanen to approve the recommended budget adjustments. Vote: Aye-5, No-0. Carried..

M. Budget Status/Special Charge for Rubbish Collection Levy limit is 3.86 % over last year. Approximately $110,00 is needed to balance the budget. Motion by DePas, second by Harris to place a Special Charge of $75.00 on each Residential Equivalent non business unit. Vote: Aye-5, No-0. Carried. M. Van Lanen presented a proposed Job Description and Organization of an Economic Development Depatment. This department and position will be reviewed at the Budget hearing on November 27, 2007.

N. Proposal for 2008 Town Hall Yard Maintenance and Snow Plowing. A proposal to maintain the Town Hall yard and plow snow for Town owned property was presented by Finnel Landscape for a total cost of $280.42 per month.(increase of $15.00) Parks will be cut at a cost of $65.00 per hour and Town Hall property cut at $70.00 per hour. Yard waste site will be operated at $30.00 per hour. Discussion followed on removing snow shoveling and maintenance of pump station property. Motion by M. Van Lanen, second by Harris to approve the proposal as presented by Finnel Landscape. Vote: Aye-3, No-2. Carried.

O. New Franken Fire Department Agreement. Legal review has not been completed. The issue will be deferred to the November 27 meeting.

A. Rental Property. Deposit and first month rent has been received. Need to pay realtor expenses next month. Need to paint in 2008.

B. Zoning Ordinance Update. Final stages of approval. Need to publish appropriate notices.

C. Department of Economic Development. Department design and job description have been developed. Will be reviewed as part of budget hearing.

D. Madigan Development Meeting has been held to begin Area Development Plan. Meeting will be held with plan commission and affected property owners.

F. Advance Economic Development. Description of Advance and opportunities for business development on file.

G. Water Tower Refurbishing. Interior repairs have been completed. Outside will be painted in the Spring of 2008.

Clerk Treasurer reported a balance on hand of $233,289.11. Receipts of $636,120.22 and Expenses of$433,953.48 were presented. Motion by M. Van Lanen, second by C. Van Laanen to approve the Clerk/Treasurer report as presented. Vote: Aye-5, No-0. Carried.

Future meetings are as follows: Nov. 14 New Franken Fire Department. Nov. 27 @ 6:00 P.M. Budget Hearing and Town Meeting. and December 11, 2007 @ 6:00 P.M. December Monthly meetin