TOWN OF SCOTT, BROWN COUNTY,  WISCONSIN

MINUTES OF MONTHLY TOWN BOARD MEETING (0603)

MAY 9, 2006

1.  Call To Order

            The May 2006 Monthly Town Board Meeting was called to order at 7:00 P.M. Tuesday May 9, 2006 in the Town Hall by Chairman Van Lanen.  Present were Chairman Mike Van Lanen, Supervisors Cyril Van Laanen, Kenneth Jacobs, Colleen Harris, Tom DePas, Clerk Don Gibson, Treasurer Richard De Bauche, Planner Dave Cerny, Constable Lee Baenen and Engineer Scott Brosteau.

2.  Affidavit of Posting

            The Affidavit of Posting was read by the Clerk.  Motion by C. Van Laanen to approve the affidavit as presented.  Second by Jacobs.  Vote: Aye-5, No-0.  Carried.

3.  Review/Take Action on Minutes of Previous Meetings.

            Minutes of the April 2006 Monthly Town Meeting were read by the Clerk.  Motion by Jacobs, second by C. Van Laanen to approve the minutes as read. Vote: Aye-5, No-0.  Carried.

            Motion  by DePas, Second by Jacobs to amend the agenda and move item P-Bay Heights and Van Lanen Road drainage to Item C. 

Vote:  Aye-5, No-0.  Carried.

            Minutes of the Plan Commission Meeting were read by Bill Roskams. Motion by M. Van Lanen, second by DePas to accept and file the minutes as presented.  Vote: Aye-5, No-0.  Carried..

4.  Public Input

            Motion by M. Van Lanen, second by Jacobs to suspend the rules and open the meeting to public input.  Vote: Aye-5, No-0.  Carried.

            1.  Steve Barta--Van Lanen Road  Concerned about the drainage in the ditch on the north side of Van Lanen Road west of the Bay Heights intersection.  There is standing water and weeds that prohibit him from maintaining the area.  The ditch is very irregular due to tractor being stuck while cutting grass.  He would like some remedy.

            2.  Scott Brosteau of  Mead and Hunt  Reviewed plans for reconditioning Hackberry Ct.. Some added gravel may be necessary due to poor base. Discussed procedures for matching driveways to road.  Driveways will be cut back to property line and replaced with asphalt.

            3.  Scott Brosteau of Mead and Hunt reported that the ditch at 2516 Sussex Road has been reviewed per request of property owner to improve landscaping in area. Slope of ditch and size of stones to be used are a concern.

            4.  Sandy Boucher-Edgewater Beach Road asked if the pond in St. Killian's Estates is in Town property and is a fence required or are their any safet issues. Cerny responded that the pond is on Town property.  It is built to safety standards and does not require fencing.

            Motion by C. Van Laanen, second by M. Van Lanen, to return to the agenda.  Vote: Aye-5, No-0.  Carried.

5.  Matters for Discussion and Action by Town Board

            A.  Maintenance of Park at St. Killian's Estates.

            Motion by DePas, second by Jacobs to add the park at St Killian,s Estates to the regular lawn maintenance schedule as now being performed by Finnel Landscape. and Lawn Maintenance.  Vote: Aye-5, No-0.  Carried.

        B.  Kyle Ferrel Eagle Scout Project

            Motion by DePas, second by Jacobs to suspend the rules and allow public input.  Vote: aye-5, No-0.  Carried.  Kyle Ferrel, a Scout from the Holy Cross Boy Scout Troup explained that he is in the Eagle Scout Program and as a project he would like to provide a park shelter and a flagpole for the park in St. Killian,s Estates.  He indicated that he has some offers for financial support.  The shelter would be approximately 8 x 13 with a roof.  He will return to the June meeting with plans. Completion would be in July.  Motion by Depas, second by C. Van Laanen to return to agenda.  Vote: Aye-5, No-0.  Carried.

            C.  Drainage Problem on Van Lanen Road.

            There is a buildup of silt and weeds in the ditch on the north side of Van Lanen Road west of the intersection with Bay Heights. Endwalls on the culverts in the area would help.  Removal of silt is needed.  Motion by DePas, second by Jacobs  to clean out the ditch in the area where it crosses Van Lanen Road.  Vote:Aye-5, No-0.  Carried.

            D.  Portable Toilet Facilities at Volk's Landing

            Jacobs reported that the cost for a portable toilet would be $65.00 per month to provide and clean the facility. Motion by M. Van Lanen, second by Harris to provide for portable oilet facilities at Volk's  landing for the period May thru September 2006.  Vote: Aye-5, No-0.  Carried.

            E.  Alternate Members for Board of Review

            Resolution 2006-05-01 provides details of required alternate Board of Review members.The alternates would serve in instances were regular members were not available or removed.  Motion by M. Van Lanen, second by DePas to approve Resolution 2006-05-01 appointing alternate Board of Review members for the 2006 Board of Review.  Vote: Aye-5, No-0.  Carried.

            F.  Depository for Town of Scott Funds.

            DeBauche reported that BayLake Bank is the current depository. Business savings are available at other banks at more advantageous interest rates.  He recomended that savings accounts be established at Chase Bank.  Motion by Jacobs, second by C. Van Laanen to keep checking accout at Baylake Bank and establish a business savings account at Chase Bank for investments.  Vote: Aye-5, No-0.  Carried.

            G.  Designation of Attorny to Represent Town of Scott

            Motion by M. Van Lanen, second by C. Van Laanen to appoint Dennis M. Duffy and Robert Gagan to represent the Town of Scott.  Vote:  Aye-5, No-0.  Carried.

            H.  Appointment to Zoning Board of Appeals.  Tom DePas has resigned from Zoning Board of Appeals due to being elected as a Supervisor. Motion by M. Van Lanen, second by C. Van Laanen to appoint Terry Valitchka to complete Tom Depas term on Zoning Board of Appeals.  Vote: Aye-5, No-0.  Carried.

            I.  Storm Water Ordinance

            Scott Brosteau of  Mead and Hunt  summarized the Stormwater Management Ordinance.  This Ordinance is required by the DNR.Stormwater quantity and quality must be managed.  Motion by M. Van Lanen, second by C. Van Laanen to approve the Stormwater Ordinance and  include it as Chapter 12 in the Town of Scott Code of Ordinances.  Vote: Aye-5, No-0.  Carried.

            J.  Hole Cross Picnic License.

            No action taken.

            K.  Request by Bob Marchand to Vacate Public Right-Of-Way. Parcel SC-287

            Robert Marchand has requested that the Town of Scott vacate a parcel of property originally used as a public right of way (prior to1950) and return it to the original property owner.  Motion by Jacobs, second by C. Van Laanen to take necessary legal actions to vacte the designated piece of property and to insure public safety  in the area.  Vote: Aye-5, No-0.  Carried.

            L.  Liquor License Applications

            The following summary of Liquor License Applications was presented by the Clerk:

            Combination Class A. Beer and Liquor

                        Craanen's Grocery--David Craanen--Craanen's Grocery

                        Bayland Shell--Jerry Wied--3987  Algoma Road

            Combination Class B Beer and Liquor

                        S & S--Steven Erieau--4830 Nicolet Drive

                        Club Chalet Inc.--Sara Hafeman--4642 Nicolet Drive

                        Victoria's of Green Bay--Cresencio Victoria--2610 Bay Settlement Road

                        Oak Ridge Bar--Stephanie Kassbaum--4901 Sunset Bluff Drive

                        The Settlement--Charles Bouche--3254 Bay Settlement Road

                        Royal Scot Golf Course--Larry Rand--4831 Church Road

            No action taken

            M.  Van Lanen Dog Complaint

            Two complaints have been received from people who been have bitten by a dog located at 4279 Van Lanen Road. The animal has been contained by the Humane Society.  Proper disposition of the animal will be undertaken by the Humane Society.

            N.  Municipal Court

            A proposed ordinance to establish a joint municipal court and an agreement for the operation of the court was reviewed. A meeting will be held with the Chairmen of the Town's  involved to finalize the necessary documets to form the court.

            O.  Operator's Licenses

            The following operator license applications were presented by the Clerk

                        Gail Rebman--Royal Scot Golf Course

                        Joan Deuchert--Royal Scot Golf Course

                        Webster M. Winn--Royal Scot Golf Course

                        Merikay E. Heim--Royal Scot Golf Course

                        Joy A. Rand--Royal Scot Golf Course

                        Jesse Bouchonville--Oak Ridge Bar and Grill

                        Jennifer Charles--Oak Ridge Bar and Grill

                        Lynn Wetli--Club Chalet

                        Nancy Bader--Craanen's Grocery

                        Wayne J. Clark--Bayland Shell

Motion by Jacobs, second by C. Van Laanen to approve the Operator License applications and issue the licenses.  Vote: Aye-5, No-0.  Carried.

            P.  Recycling Compiance Assurance Plan.

            DNR has requested that the Town prepare a written Compliance Assurance Plan to insure that recycling issues are properly managed.  C. Van Laanen and Don Gibson will prepare the response.

6.  Reports from Town Officers and Committees

            A.  Board of Review.  Will be held on May 22, 2006 4:00 to 6:00 P.M. Procedure summary presented to members

            B.  Public Service Commission Rate Hearing for Water Rate Increase.  A telephonic hearing between Madison and Town of Scott will be held at 9:00 A.M. on May 12, 2006 in the Town Hall.

            C.  Drainage District #4 Final Map.  A final adopted map of Drainage District #4 has been received.  It will be posted in Town Hall and filed in town records.

            D.  Frank Haese Building Permit Violation.  Letter sent in March detailing violations.  A permit has been issued by Brown County Shoreland Zoning.  Building and Electrical Inspectors have inspected the premises. All outages have been corrected. Building is more than 1500 square feet and is in violation of Zoning Ordinance.  Motion by DePas, second by M. Van Lanen to recomend that the owner apply to the Zoning Board of Appeals for a variance concerning the size of the building.  Vote: DePas-Aye, Harris-Aye,Jacobs-Aye, C. Van Laanen-Aye, M. Van Lanen-Aye.  Carried.

            E.  Bay Heights Drive Right-of-Way Use Violations. Cerny reviewed history of information presented on the plats. Discussions followed on timeline for remediation. Engineering review has been requested to verify size of culverts required.  Schedule of activities is needed by June meeting.

            F.  Zebra Mussels--Esther Lane

            Drainage ditch to the Bay of Green Bay was excavated to facilite water flow.  Spoils were left at the edge of the ditch near the Bay.  Property owner complained to the DNR who mandated immediate removal or payment of $10,000 fine.  Spoils were removed by Brown County at a cost of $1100.  Meeting will be held with DNR.  Brown County Shoreland permit is required in future.  Any complaints about drainage into the Bay should be referred to the DNR.

            G.  Bay Settlement Road Reconstruction.  Historical Site Study has been completed.  One historical site was determined.  Road layout shows that sanitary manholes are in the way of the curb and will need special provisions.  Preliminary meeting with Engineers on May 30, 2006 at 4:00 P.M. in the Town Hall  Final report due at June 13, 2006 Monthly Town Board Meeting.

            H.  Fire Department.  Fund raiser for equipment(Smelt fry) will be held on May 19 and 20.  Water for swimming pools will be provided at a cost of $.03 per gallon.

            I.  Electrical Inspector.  Dan Hoffmann has indicated that he will retire on June 30, 2006.

            J.  Emergency Services Coordinator.  L. Verheyden has been removed as the Emergency Services Coordinator.  Replacement will be announced at a later date.

7.  Clerk/Treasurer Reports

            BeBauche reported a balance on hand as of April 10, 2006 of $289,707.65. There is a difference of $.19 with the Clerk report due to a $.10 error in a check and a $.29 error in petty cash. Motion by Jacobs, second by C. Van Laanen to approve the Treasurer report.  Vote: Aye-5, No-0.  Carried. The Clerk reported income of $8,711.61 and expenses of $39,191.71. Motion by Jacobs, second by DePas to approve the Clerks's report.  Vote: Aye-5, No-0.  Carried.

8.  Next Meeting/Adjournment

      PSC Rate Hearing 5/12/06 @ 9:00 A.M., Joint Plan Commission 5/17/06 @6:00 P.M.,  Hearing on Hickory Nut Road 5/16/06@ 10:30 A.M.at the Court House,  Town Board road inspection 5/16/06 @ 4:00 P.M. Plan Commission Meetings 5/23/06 and 05/25/06.  Motion to adjourn by Jacobs, second by Depas.  Vote: Aye-5, No-0.  Carried.

                                                                                                                                                                        _____________________________

                                                                                                                                                                        Donald L. Gibson, Clerk