TOWN OF SCOTT, BROWN COUNTY, WISCONSIN

MINUTES OF ANNUAL MEETING(0601)

APRIL 11, 2006 7:00 P.M.

1.  Call To Order

            The 2006 Annual Meeting was called to order at 7:00 P.M. on April 11, 2006 in the Town of Scott Town Hall by Chairman Mike Van Lanen. Clerk of the meeting was Town of Scott Clerk Don Gibson.  Present were Chairman Mike Van Lanen, Supervisors Cyril Van Laanen, Ken Jacobs, Colleen Harris, Tom DePas, Clerk Don Gibson, Treasurer Richard DeBauche, Zoning Administrator Dave Cerny, Attorney Robert Gagan and Constable Lee Baenen  and 43 townspeople.  The Pledge of Allegiance was led by Chairman Van Lanen.

2.  Approve Agenda

            A copy of the proposed agenda and the annual report were presented to each individual.  Ted LaVaque made a motion to move item 13 Oath of Office to Item 4.  Second by Ellen Dauplaise.  Motion carried by voice vote. Jamie Swienton asked that an item be added to the agenda to consider providing toilet facilities at Volk's Landing. Motion by Ken Jacobs, second by Cy Van Laanen to add this item to the agenda. Motion carried by voice vote.

3.  Oath of Office

            The Oath of Office was administered by Town Clerk Don Gibson to Colleen Harris and Tom DePas who were elected to two year terms as Town Board Supervisors and to Scott Thompson who was elected to a six year term as Commissioner of Bayshore Sanitary District.

4.  Review/Approve Minutes of 2005 Meetings

            Minutes of the 2005 Annual Meeting were read by the Clerk.  Motion by Ken Jacobs, second by Ted LaVaque to approve the minutes as read.  Motion carried by voice vote. Minutes of the 2005 Special Town budget meeting were read by the Clerk.  Motion by Terry Valitchka, second by Ted LaVaque to approve the minutes as read.  Motion carried by voice vote.

5.  Annual Report

            The annual report was reviewed by Clerk Don Gibson.

6.  Bridge Fund

            The bridge fund has a balance of $77,688.36. Chairman Van Lanen reported that no major repairs are required on Town of Scott bridges.  Motion by Ted LaVaque, second by Terry Valitchka to raise $0 for the Bridge Fund.  Motion carried by unanimous voice vote.

7.  Road Maintenance/Construction Plans for 2006

            Chairman Mike Van Lanen reported on the following road work plans:

            1.  Bay Settlement Road will be reconstructed in 2007.  80% of costs will be covered by a Federal Government Grant.  Remainder by the      Town of Scott.

            2.  Hackberry Court will be pulverized and relayed with 2 inches of asphalt.

            3.  A request for a grant to replace all street signs with signs with 6 inch letters has been submitted to the Wis DOT. An answer is

                 expected within a few weeks. Discussion followed on the advisability of establishing a sinking fund for any costs not covered

                 by a grant.  No action was taken.

            4.  Hickory Nut Road status is in the hands of the Court. No funding is in budget.  It would probably be covered by assessments.

Discussion followed on policy of assessing residents for road work.  No action taken.

8.  Number of Constables and Duties

            Two Constables are authorized.  They perform duties relating to animal control and Town Hall meeting administration. Discussion followed on the procedures, ordinances and notices required to start ticketing parking violations. No action taken.  Motion by Terry Valitchka, second by Brian Bangert to retain the two constable positions. Discussion followed on the work load of the constables.  Motion carried by voice vote.

9  Status of Town Hall Properties

            Old Town Hall

            Town of Scott Planner Dave Cerny provided the following summay regarding the old town hall.  The allocated funds $3800 should be used to do the following.  1) Tuck point the brick exterior  2)Critter proof the foundation and paint the trim and windows and restore the sign. A long term plan should be developed to include 1) establish a regular maintenance schedule  2) determine future use to be implemented by 2010, and 3) use as interim storage for the Town.  Comments were as follows:

            --The money was appropriated for exterior maintenance.

            --the building has been pressure washed and electricity has been provided but not hooked up.

            --leadership is needed to move forward.

            --Terry Valitchka volunteered to coordinate the current program. Discussion followed on other methods of support.

            --the building can be moved for $12,000.

            --What is status of ruins across Bay Settlement Road from Town Hall?  Deeds have restrictions to maintain them.

            Anita Zipperer made a motion to implement the three items proposed by Dave Cerny(Tuck point the brick, Critter proof the foundation and paint windows, trim and sign) using the available funding  ($3,800) under direction of Dave Cerny and form a committee under Dave Cerny's direction for a long term plan. Second by Diane Anderson.  Motion carried by unanimous voice vote.

            Town Hall Annex(Romuald Property)     

            Dave Cerny provided the following update on plans/options for Town Hall and Town Hall Annex property. Costs to renovate the annex to l

allow it to be rented for business use are $40,000. The cost to move the building from the site is $12,000 and $10,000 to move power lines.If it would be moved to another parcel it would cost $30,000 for land and $10,000 for a foundation.  Based on this data Dave Cerny provided the following recomendations:

            --By sealed bid sell the annex structures to be moved from the land.

            --Remove the foundation.

            --maintain ownership of all land.

            --develop a long term plan for the entire site to include but not be limited to:

                        --Addition to Town Hall for future staff.

                        --Service building/garage.

                        --Additional parking.

                        --Ingress/egress to Algoma Road.

                        --Signage and landscaping.

            --upon completion of the site plan, determine if the frontage on Algoma Rod should be maintained or disposed of. Discussion followed on other options with no conclusions.

            Motion by Terry Valitchka, second by Ted LaVaque to put up for sale to the lowest bidder the town hall annex property to be moved from the site.  Motion was amended to include the removal of foundation and fill of the excavation.  Vote: Aye-18, No-19  Motion failed.

            Motion by John Lippert, second by Ken Jacobs to sell the town hall annex property to be moved from the property to the lowest bidder with the Town of Scott removing the foundation and filling the excavation..  Motion carried by unanimous voice vote.

12.  Reports by Committees/Town Board Members

            A.  Comprehensive Plan Update.  The plan is completed and is at the printer.  Cost will be $15.00. A picture of Wequiock Falls is on the cover.  Copies will be available in the town hall.

            B.Utility District.  The formation of the Utility District is complete.  The accountants have separated the sewer and water assessemts from the Scott Sanitary District #1. There will be separate accounting systems with a common billing systen managed by the Town.  Negotiations are underway with the City to complete the water connection planned to be completed in a few months.

            C.  Village Status.  The Subdivision Ordinnce is approved.  It supports village status.  Storm Water Ordinance is in processs. Comprehensive plan identifies mixed commercial and residential around Town Hall area and a village center east of 57 and north of 54. Plan Commission is working on the update of the ordinances. Plans are being developed to form a municipal court to manage citations. There is a need for the Town of Scott to purchase and make available property to support development.

            Ellen Dauplaise made a motion to have Dave Cerny review possible sites for development.  No second.

            Ted LaVaque made a motion, second by Ron Dauplaise to authorize the Town Board to prepare a proposal to purchase land for development purposes and present it at a Town Meeting.  Motion carried by unanimous voice vote.

            D.  Storm Water Management. Need to apply for a permit from the Dept. of Natural Resources  Notice of Intent filed in 2006 and permit request in 2007.  A grant to support the costs of obtaining and implementing the permit is being processed with the help of the Wisconsin Town's Association.

            E.  Coastal Management Grant.   Notification has been received of the award of a grant to the Town of Scott for an archeolgical and environmental resources study of property between the Bay and SH57 from the south to the north town limits.

13.  Compensation for Elected Officials

            No action taken on compensation for elected officials.   Status of the appointed Clerk/Treasurer position was reviewed. The elected positions of the clerk and the treasurer will be combined into an appointed position. Betty Farr provided input on the need for this position and that this is the procedure that all growing townships are following.  Motion by Ken Jacobs to elect the treasurer and appoint the clerk. No second.  Motion failed.

14.  Toilet Facilities for Volk's Landing.

            Jamie Swienton stated that she has signatures of 33 people that support the placement of toilet facilities at Volk's Landing. Jamie Swienton made a motion, seconded by Sandy Boucher to place portable toilet facilities at Volk's Landing from May thru September. Motion Carried by Unanimous voice vote.

15.  Consolidation of all Sanitary Districts into Utility District.

            Ron Dauplaise presented and analysis of procedures to consolidate sanitary sewer districts into the Water Utility District.  Districts would retain there own debts, assets and fees but would be operated as one organization.  Motion by Ron Dauplaise, second by Ted LaVaque to have the Town Board study the concept of placing the four sanitary districts under the administrative authority of the Scott Water Utility District. (Summary of comments is attached.  Vote: Aye-34, No-0.  Carried. Discussion followed on the effect of elected commissioners on the process of combining the districts.

16.  Adjourn

            Motion to adjourn by Mary Jo Dean, second by Anita Zipperer. Motion carried by voice vote.  Adjourned at 10:15 P.M.

                                                                                                                                                                                                                                                                                                                                                                                                                        __________________________________

                                                                                                                                                                        Donald L. Gibson

                                                                                                                                                                        Clerk, Town of Scot