TOWN OF SCOTT, BROWN COUNTY, WISCONSIN

MINUTES OF 2007 ANNUAL MEETING(0701)

APRIL 10, 2007 7:00 P.M.

 

 

1.Call To Order

The 2007 Town of Scott Annual Town Meeting was called to order at 7:00 P.M. on Tuesday, April 10, 2007 in the Town Hall by Chairman Mike Van Lanen. Clerk of the meeting was Town Clerk Don Gibson Present were all Town Board members, 32 residents and 2 visitors.  Pledge of Allegiance led by Chairman Van Lanen was recited

 

2.  Oath of Office.

The Oath of Office for the newly elected officers was administered by the Clerk to the following.  Chairman Mike Van Lanen, Supervisors Cyril Van Laanen, Supervisor Kenneth Jacobs, Constable Leland Baenen and Constable Terry Valitchka.  All of the above have terms of 2 years.

 

3.  Approval of Minutes of Previous Meetings

A.  2006 Annual Meeting.  Minutes of the 2006 Annual Meeting were read by the Clerk. Motion by Ken Jacobs, second by Mel DePrey to approve the minutes as read.  Motion carried by unanimous voice vote.

B.  2006 Special Town Meeting for 2007 Budget.  Motion by Tom DePas, second by Cyril Van Laanen to approve the minutes as read.  Motion carried by unanimous voice vote.

 

4.  Review of Annual Town of Scott Financial Report

The 2006 annual Town of Scott Financial Report was reviewed by the Clerk.  Areas of change and particular interest were highlited.  Copies of the report were distributed to all present.

 

5.  Review/Take Action on Bridge Fund.

The Bridge Fund on hand balance as of 12/31/06 was $77,688.00 Chairman Van Lanen reported that he has received the Brown County Bridge Inspection reports.  No major repairs are indicated. The Van Lanen Road bridge needs some crack repairs but is in overall fair condition. Motion by Joe Charlier to raise no additional funds for the bridge fund.  Second by TerryValitchka. Vote: Aye-28, No-2.  Carried.

 

6.  Reports by Town Officers and Committees.

A.  Utility District.  Totally operational as of April 12, 2006.  Billing is now done in Town Office. Water services will be extended when requested by 51% of people or 51% of land value in areas requested. Mead and Hunt has studied needs of a system to deliver water to any area in the town. Plans will be developed for expansions as requested.

B.  Bay Settlement Road.  All easements and property purchases have been completed. Bids will be let in May, 2007 with construction in July 2007.  The road will have 2 lanes, square curb and gutter and 2 bike/walking lanes with storm sewer.  To be completed by November. Ron Tillmann requested that driveways to his property on Bay Settlement Road be 24 feet wide. No parking is allowed in bike lanes.  He has requested parking during times of Christmas tree sales.  He also asked where storm water would drain.

C.  Storm water Management.  Storm water permit for urbanized areas has been received.  All plans must be implemented by end of 2008.  Solids reduction of 20% required by end of 2008 and 40% by 2009. A $13,000 grant has ben received to cover 70% of implementation costs. Ordinances must be developed and training completed.  Some retention ponds may have to be rebuilt.

D.  Fire /Truck Replacement.  An Elite Fire Truck has been selected at a cost of $369,000.  Town of Scott cost is $123,000.  State Trust Fund Loan has been applied for.

E.  Zoning Ordinance and Map in Update.  D. Cerny provided an update on progress of updating zoning map ordinance to reflect changes in Comprehensive Plan.  The project will be completed by the fall of 2007.  Mel DePrey expressed concerns about the status of the zoning of the property on the corner of Bay Settlement Road and Algoma Road. The new maps will show zoning by parcel number. A public hearing will be held before approval is requested by Town Board. 

F.  Municipal Court.  Cletus Hubers has been elected as Judge and will undergo training. Court will meet 4 times per year.  The Court will deal with citations issued for violations of town laws.  Citations will be issued by Tom DePas.

G.  Snow Plowing.  Costs so far this year are within budget. Discussion on using private contractors for cul-de-sacs. Bay Settlement Road is plowed by City.  Need to review agreement.  Recommendation to not work with City, but have Brown County plow all Town of Scott Roads..

H.  Rubbish Collection.  Service by Veolia is improving. Still needs fine tuning. Question asked if the $75.00 special charge is permanent?  Discussion followed on the options for funding rubbish/recycling collection costs.

 

7.  Road Maintenance Plans for 2007.

Big projects are Bay Settlement Road reconstruction and Hackberry Court reconstruction .Ditching and drainage issues will be a focus. Costs to maintain ditches and culverts are property owner costs.

 

8.  Pay for Supervisors Performing Non-Supervisory Work.

Jackie Van Laanen has retired from the position of maintaining the Town Hall.  Position was advertised.  Only one applicant-Tom DePas who is a Town Board Supervisor.  Motion by Terry Valitchka, second by Bob Bertrand to pay Town Board Supervisors $10.00 per hour to a maximum or $120.00 per month with a maximum of $2500 per year for non-supervisory work. Carried unanimously by voice vote.

 

9.  Old Town Hall Status

Dave Cerny reported that tuck pointing and critter proofing has been completed. Painting of trim, replacing shutters and refurbishing sign need to be done. Recommended that a park committee needs to be formed to develop a long term plan for the property. No action taken.

 

10.  Town Hall Annex(Romuald House).  No action taken  There have been no offers to move the house.  The cost to demolish the house is estimated at $7800. Motion by Terry Valitchka, second by Joe Charlier to follow legal procedures to obtain bids to remove the improvements to the property and fill in the basement.  Carried unanimously by voice vote.

 

11. Toilet Facilities at Volk’s Landing.  Motion by Jamie Swienton, second by Tom DePas to provide a portable toilet at Volk’s Landing from May thru September.  Carried by unanimous Vote.

 

12.  Other Issues

Tony Arendt asked if there is any plan to extend Jody Drive to intersect with Rose Garden Way. Sandra Rose Way is congested due to on street parking.  Area development plans show the road. Town Board will evaluate parking problems on Sandra Rose Lane.

Tony Arendt asked that consideration be given to paving the cul-de-sac at the end of Rose Garden Way. Tony Arendt made a motion, second by Tom DePas to provide an engineered plan for construction of a cul-de-sac at end of Rose Garden Way and include it in 2007 construction plans. Carried by unanimous voice vote.

Ron Tillmann expressed a concern that there is more stormwater flowing westerly on Champeau Road because of new home construction. The water drain into his tree farm causing damage. Can anything be done to improve the ditch drainage?